Part Time Receptionist/Real Estate Assistant

The Chesapeake office of Kaufman & Canoles is seeking a part time Receptionist/Real Estate Assistant. Under general supervision provides general office support with a variety of administrative and related tasks. Responsible for answering incoming calls , directing calls to the appropriate personnel, setting up and cleaning up conference rooms, kitchen organization and cleaning, supply inventory and stocking, processing outgoing postal mail, sorting inter-office and incoming postal mail, check requests, accepting payments from clients, supporting the Legal Assistants and Attorneys with various task such as time sheets, pleading indexes, folder labels, copies/prints and other duties as assigned . Maintains positive contact with attorneys, support staff and clients; observes confidentiality of client and firm matters. Candidates should be proficient in Microsoft Office 2016, have excellent communication and writing skills and exhibit attention to detail.

RESPONSIBILITIES:

  • Interacts with the clients via telephone, email and in person.
  • Operates standard office equipment, including personal computer, copier, scanner, and telephone.
  • Reviews, sorts and dates mail.
  • Arranges and schedules client appointments using KCI Reservation.
  • Assists in the preparing for and setting up meetings.
  • Cleaning and inventory of kitchen areas, conference rooms and supply areas.
  • Coordinates daily catering orders and pays monthly catering house accounts.
  • Assist in light typing, filing and making copies for attorneys.
  • Coordinates real estate closings and managing real estate matters under Attorney's supervision.
  • Performs a variety of other administrative tasks as assigned.

QUALIFICATIONS:

  • Legal industry experience preferred.
  • Real Estate experience preferred.
  • High school diploma or equivalent required.
  • Previous client/customer service is a plus.
  • Exceptional written and oral communication skills.
  • Excellent organizational skills, strong ability to multi-task and attention to detail.
  • Demonstrate proactive approach to problem-solving with strong decision-making capability.
  • Operational knowledge of standard office equipment including copier, scanner, and telephone.
  • Proficient in Microsoft Office 2016 and Outlook.
  • Ability to routinely lift, carry, push, pull, slide materials weighing up to 25 lbs.

Kaufman & Canoles is committed to equal employment opportunity (EEO) in all aspects of our employment and retention practices and decisions.

Part Time Receptionist/Real Estate Assistant